RULES OF THE
INDIAN SOCIETY OF GASTROENTEROLOGY

(Registered under Societies Act, XXI of 1860)

PRELIMINARY

The following shall be the Rules (subject to such modifica¬tions may be made from time to time in accordance with the / provisions made hereunder) of the Indian Society of Gastroenterologyhereinafter called the Society.

MEMBERSHIP

The membership of the Society shall be of three classes :

  • honorary members
  • life members
  • ordinary members

HONORARY MEMBERS

The Governing Body may elect but only by an unanimous vote of those Present at a meeting thereof, any person who in its judgment is a renowned scientists or who has served the cause of medical science, relief of education in an outstanding manner, as an Honorary member of the Society, provided that the notice of intention to propose any person as an honorary member shall have been given. An honorary member shall have all the privileges of an ordinary member but shall not be liable to pay his subscription for membership or any other payment.

LIFE MEMBERS

Any person who is qualified to be admitted as an ordinary member may by a single payment of Rs. 250 be admitted as a Life Member. A life member shall upon admission as such cease to be liable to pay any annual subscription.

ORDINARY MEMBERS

No person shall be qualified to be admitted as an Ordinary member of the Society unless he is :

  • (a) A person who has obtained a Post Graduate Degree or Diploma in medicalrecognized by the Medical Council of India, provided that he is not engaged in general or dis¬pensary practice.
  • (b) A person who is enrolled on a Provincial or State medical register maintained by provincial medical councils for practi¬tioners of modern scientific medicine ; provided that he is
    • (i) in consulting practice,
    • (ii) not engaged in general dispen¬sary practice and
    • (iii) of at least ten years' standing in the profession.
  • (c) a person who is engaged in teaching or research in medicine or an allied subject with an interest in gastroenterology. For purposes of this clause, pathology, pharmacology, physio¬logy, anatomy, biochemistry, surgery, psychiatry and preventive medicine shall be deemed to be subjects allied to medicine, and provided further that for the purposes of this clause a person who is engaged in teaching shall mean a person who is a professor, assistant professor, reader or lecturer in a recognized medical college or in an university department.

Every applicant for membership; shall remit the subscrip¬tion for the year along with his application. Such application shall be considered by the Governing Body who may accept or reject or otherwise deal with the same and their decision shall be final.

  • (a) The annual subscription for an ordinary member shall be Rs. 15/-. The subscription year shall commence on the 1st January and end on the 31st December of that year. Every member shall pay the annual subscription for the whole of the subscription year irrespective of the actual date of his admission or of his ceasing to be a member.
  • (b) The annual subscription shall be payable before the 1st April of the subscription year except in case of application for membership made after that date.
  • (c) A register of members shall be kept in which shall be set forth the names and addresses of the members for the time being and in which all changes from time to time taking place shall be recorded.

CESSATION OF MEMBERSHIP

Any member may withdraw from the Society by giving notice in writing to the Hony. Secretary of his intention to do so and thereupon he shall cease to be a member.

Any member whose subscription is in arrears for a period of six months after the due date shall cease to be a member.

Any person who ceases to be a memberfor any reason shall nevertheless remain liable for and shall pay to the Society all moneys including the subscription which at the time such person ceases to be a member may be due from him to the Society.

Any person who ceases to be a member may be read¬mitted on such terms as the Governing Body may determine.

PRIVILEGES OF MEMBERSHIP

All Life or Ordinary members shall be entitled as of right to participate in all the activities of the Society including the right to vote and shall also be entitled to receive any periodical or journal which may be published by the Society free of all charges during the continuance of membership.

The following shall form the Governing Body of the Association

  • President
  • Two Immediate Past-Presidents
  • Two Vice-Presidents
  • One General Secretary elected by the Members of the Society
  • One Treasurer
  • One Local Organising Secretary nominated by the Presi¬dent annually from the members of the place where the conference is going to be held.
  • Five Members
  • Not more than six co-opted Members

The President, the Vice-President and the co-opted Members and the Local Organising Secretary shall hold office for one year. The two immediate Past-Presidents shall hold office for the duration. The General Secretary, the Treasurer and five Members shall hold office for three years.

Barring the immediate Past Presidents, and Local Organis¬ing Secretary and the co-opted Members the rest shall be elected in the following manner

  • (a)In the first week of June, the Secretary shall send to each Member a list of the vacancies in the Governing Body and a list of all the Members requesting him or her to send in the nominations for the vacancies in the Governing Body. These nominations must reach the Secretary not later than 30th June.
  • (b)By the 10th July, the Secretary shall send out these nominations for balloting, if the number of nominat¬ions exceeds the seats on the Governing Body.
  • (c) All ballot papers should reach the Secretary, by the1st of August.
  • (d) These papers shall be scrutinized by the secretary and the results declared by the president ordinarily not later than the 30th of September.
  • (e) No person shall be capable of being proposed as an officer of the Society unless he is a Life Member or Ordinary Member. If he ceases to be such member at any time between the date of his nomination and the date fixed for election, his name shall be removed from among the list of candidates and shall not he submitted for election.

The two immediate past Presidents shall be Member of the Governing Body ex-officio.

The Office Bearers shall hold office immediately after the Annual General Meeting till the termination of the next Annual General Meeting.

If the nominations are less than the seats on the Governing Body, the vacancies shall be filled up by election by ballot at the time of the Annual General Meeting.

At the first meeting of the new Governing Body the President shall nominate the Local Organizing Secretary.

At this first meeting of the Governing Body it shall proceed to co—opt not more than six Members who shall be from medical teaching centres which are not already represented on the Governing Body.

RESIGNATION OF OFFICERS

Any Officer may resign his office by giving notice in writing to the Hony, Secretary or the President and his resignation shall take effect from the date of its acceptance by the Governing Body.

Any Officer who ceases to be an Ordinary member shall be deemed to have vacated his office.

If a vacancy shall occur in any office otherwise than by efflux of time the Governing Body may, notwithstanding any—)thingcontained in clause 13 hereof, elect a member to fill the vacancy till the next Annual General Meeting.

PRESIDENT OF MEETING

The President shall preside over all meetings of the Govern¬ing Body and of members. If the President is not present, one of Vice-Presidents or in their absence, one of the Life or Ordinary members present at the meeting shall be elected by the other members to preside over the meeting.

GOVERNING BODY AND ITS MEETINGS

The Governing Body shall meet at such times as may be necessary for the transaction of business of the Society.

A meeting of the Governing Body may be convened by the Hony Secretary with the consent of the President. The Secretary shall convene a special meeting of the Governing Body upon a requisition in writing signed by not less than three members thereof. At least three weeks previous notice shall be given to the members of the Governing Body for any meeting of the Governing )Body unless all the members otherwise agree.

Five members of the Governing Body shall be the quorum for meeting of the Governing Body. If a quorum is not present within fifteen minutes after the appointment time, the meeting if convened upon the requisition of members, shall be dissolved and in any other case shall stand adjourned to a later hour in the same place and day or the next day as fixed by the Chairman, If at such adjourned meeting a quorum is not present, any two members present shall be a quorum and may transact the business for which the meeting was called.

If the President or the Governing Body so directs any business or class of business of the Governing Body may be trans¬acted by circulation instead of at a meeting.

MANAGEMENT

The management of the business of the Society shall be vested in the Governing Body, who in addition to the powers by these Rules expressly conferred upon them may exercise all such powers, and do all such acts and things as may be exercised or done by the Society and are not hereby or by law expressly directed or required to be exercised or done by the Society in General Meeting.

Without prejudice to the general powers hereby conferred, the Governing Body shall have the following powers, that is to say, power

  • (i) to acquire by purchase, lease or otherwise for the Society any property, rights, or privi¬leges which the Society is authorised to acquire at such price and generally on such terms and conditions as they may think fit.
  • (ii) to enter into all, such negotiations and con¬tracts and rescind and vary all such contracts and execute and do all such acts, deeds and things, in the name and on behalf of the Society as they may consider expedient for or in relation to any of the properties, rights, and privileges or the purposes of the society.
  • (iii) to borrow or secure the payment of any sum or sums of money for the purposes of the Society.
  • (iv) to institute, conduct, defend, compound or abandon any legal proceedings by or against the Society or otherwise concerning the affairs of the Society and to compound and allow time for payment or satisfaction of any debts due and of any claims or demands by or against the Society.
  • (v) to refer any claims or demands by or against the Society to arbitration and observe and perform the awards. (vi) to make and give receipts, 'releases and other discharges for money payable to the Society and for the claims and demands of the Society.
  • (vii) to receive donations and all and any other sums of money and all and any other materials, articles and things due to or intended for the Society.
  • (viii) to incur all necessary expenses for the main¬tenance and carrying out of the objects and intentions of these Rules and Memorandum of Society.
  • (ix) to appoint one or more persons whether mem¬bers or not, to constitute a Board of Examiners whenever necessary.
  • (x) to appoint and at their discretion remove or suspend such managers, clerks agents and ser¬vants for permanent, temporary or special services as they may from time to time think fit, and to determine their powers and duties and fix their salaries or emoluments and to require security in such instances and to such amount as they may think fit.
  • (xi) to appoint committees and to delegate, subject to such conditions as they may impose. any of their powers to such committees or such mem¬ber or membera of their body as they may think fit, and to revoke from time to time such delegation.
  • (xii) to make, vary and repeal bye-laws for the regulation of the business of the Society, its officers, managers, clerks, agents and servants.

HONY. SECRETARY

subject to the control and regulation, if any, of the Governing Body, the Hony. Secretary shall be responsible for carrying out the directions and decisions of the Governing Body. In particular, the Secretary shall.

  • (i) convene meetings of the Governing Body whenever necessary or called upon to do so.
  • (ii) have administrative control over all the affairs of the Society.
  • (iii) have charge of the correspondence of, or in relation to, the Society.
  • (iv) keep accurate minutes of all meetings of the Society, Governing Body and Committees thereof.
  • (v) prepare the Annual Report of the Society.
  • (vi) be in charge of the furniture library and all documents and other assets of the Society.
  • (vii) collect all dues of the Society and pay in all such amounts into the banking account of the Society, and inform the treasurer once in every month of the moneys so paid.
  • (viii) make disbursements and maintain vouchers, provided that any expenditure exceeding Rs. 100 in a month shall be made after obtain ing the sanction of the Governing Body.
  • (ix) perform all such duties as are incidental to his office.
  • (x) all cheques shall be signed by any two of the threefollowing
    • (a)President, the Hony.General Secretary and Treasurer.
    • (b) All notices, communications, letters memoranda and other papers, whether they are acts of the Governing Body or of the General Body or of any officer of the Society shall be signed or authenticated by the Hon. Secretary and when so signed or authenticated shall he conclusive.
    • (c) The President may allocate all or any of the powers and duties under this or any other clause of these Rules to the Hony. Secretary.

TREASURER

The Treasurer shall maintain true accounts of the funds and other assets of the Society and of funds and other assets connected with or in any way controlled by the Society.

All cheques shall be signed by the Treasurer.

The property movable or immovable, belonging to the Society shall vest in the Governing Body.

No sale, exchange, mortgage, lease, or other transfer of immovable property belonging to the Association shall be valid unless at least the President or any one of the Vice -Presidents and the Hony. Secretary shall execute the document of transfer.

The moneys of the Society shall be paid in the name of the Society. The Punjab National Bank will be bankers of the Society until the next Annual General Meeting.

ANNUAL GENERAL MEETINGS

The Annual General Meeting of the Society ) shall be held each year on a day, time and place to be fixed by the Governing Body.

TheGoverning Body shall submit an Annual Reportof the proceedings of the Governing Body and its Committees, if any, and of the activities of the Society together with a statement of the assets and liabilities of the Society and an abstract of receipts and disbursements during the year. and the Report of the Auditors if any.

SPECIAL GENERAL MEETINGS

The President may whenever he thinks fit, and shall, upon arequisition made inwriting and signed by not less than 12 members of the Society, convene a Special General Meeting at such place he may decide. Any requisition made by the membersshall state the objects of the Special Meeting proposed to be called and shall be addressed to the Hony. Secretary.

The Hon. Secretary shall; upon, receipt of such arequisitionproceed convene under orders of the President a SpecialGeneral Meeting which shall be held within sixty days from the date of the receipt of such requisition at a place and time fixed by the President.

At all General Meetings, only the business of whichnoticeshave been given or such questions as naturally arise thereon shall be discussed. Any member desiring to move a resolution at the Annual General Meeting shall give notice of the same in writ¬ing to the Secretary at least thirty days before the date fixed forthe General Meeting.

Twelve members present at a General Meeting shall bethe quorum for that meeting.

If within half-an-hour from the. time appointed for a General Meeting the quorum is not present. the meeting if convened on the requisition of members shall be dissolved, and. in any other case, shall stand adjourned to a later hour in the same day and place or the next day as fixed by the Chairman.

The person presiding at the General Meeting may with the consent of the Meeting adjourn the same from time to time and from place to place. but no business shall be transacted at any adjourned meetings other than the business left unfinished at the meeting from which the adjournment took place.

No quorum shall be necessary for any adjournedGeneral Meeting.

Subject to the law for the time being in force, the resolutions passed in a General Meeting shall be given effect to by the Officers of the Society.

Every question submitted to a meeting of the Governing Body or of the members shall be decided according to the majority of the votes cast by the members present and voting at such meet¬ing. In case of equality of votes, the person presiding shall have a second or casting vote in addition to his vote as a member.

Once at least in every year the accounts of the Society shall be examined and audited and their correctness ascertained by one or more registered accountants elected for the ensuing year by the members at the Annual General Meeting each year. The Report of the Auditor or Auditors shall form part of the Annual Report submitted to the next following General Meeting, The Auditor of the Society shall hold office, until the next Annual General Meeting. The retiring Auditor or Auditors shall be eligi-ble for re-election. The Auditor or Auditors shall be paid such remuneration or honorarium as the members may fix at the Annual General Meeting at which such Auditor or Auditors may be appointed.

Any notice required by these Rules may be given by send¬ing by ordinary post prepaid a letter to the address mentioned in the Register of members and the same shall be deemed to have been received by the addressee on the date on which it would have rea¬ched him in the ordinary course of post.

The Association may publish a journal, books, pamphlets, or any other publications under the general directions of the Governing Body. The journal shall be published under the direc¬tion of an Editorial Board, consisting of an Editor, a Secretary and not more than three Members who shall hold office for three years and will be eligible for re-election, The Board shall work under the general control and supervision of the Governing Body and shall submit six-monthly reports to that Body. Any vacancies on the Board by resignation or otherwise shall be filled by the Govern¬ing Body till the next election.

Subject to the law for the time in force, the members in General Meeting shall have power to add to, vary or repeal any of the provisions contained in these Rules, provided that such addit¬ion, variation or re peal is effected by means of a resolution of which due notice shall have been liven and which shall be assented to by the vote of at least three-fourths of the number of members present at the meeting.

The income an property of the society whence-soever derived shall be applied solely towards the promotion of the objects of the society as set forth in this memorandum of society. 29. True accounts shall he kept of the sums of money and other articles or things received and expended by the society and the matter in respect of which receipts and expenditures take place and of the properties, credits, and liabilities of the Society and sub-ject to any reasonable restrictions, as to the time and manners of inspecting, the same that may be imposed in accordance with the Rules of the Society for the time being, the same shall be open to inspection of the members.